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Have you ever copy and pasted from the internet to a Word document and the formatting stays, yet all you want is plain text? Or vice-versa, have you ever copied from Word to paste into WordPress or another CMS and in the HTML, you see all of this extra code added? This is actually a super easy fix and we’re here to help make your life a bit easier.

Copying from the Web to Word

  • You can either click CTRL+A to copy all of the text on a webpage or just copy a selection of text by clicking over it and clicking CTRL+C to copy. When you get into Word, just right-click and under ‘Paste Options’ click on the clipboard that has the letter A in the lower right corner – this is called ‘Keep Text Only.’ Simple and done.
  • You can also paste the text from the webpage into Notepad, and then paste into Word. Notepad strips out any formatting and turns the text into plain text.

Copying from Word to the Web

Alternatively, when copying from Word to the Web, a lot of extra code can be pasted along with the text. You may not see it in the WSYWIG you’re using, but if you switch over to HTML, you’ll likely see a bunch of extra <div> and <span> tags added. This extra code slows down the webpage and makes it harder for search engines to find the content of page. To ensure the content is code free when pasted into WordPress or you CMS, first paste it from Word into Notepad, and then paste it into WordPress. Notepad will turn the text into plain text and ensure it is code free before pasting into your CMS.

Google Docs Copy and Paste Without Formatting

Google Docs doesn’t play well with formatting plain text. If you take text from a webpage and paste into Google Docs, all of the formatting will remain. There isn’t a right-click and paste plain text – yet – so to get the plain text, you’ll have to take advantage of Notepad here too.

Kasy Allen

Kasy brings years of experience in search engine optimization (SEO), content strategy, Internet marketing, and overall web-geekery to the table. She enjoys writing on the web and improving user experience across the Annapurna site, as well as with our clients. When Kasy is out of the office, she can often be found volunteering her time to help non-profit organizations build a better online presence and exploring the great outdoors with her family.

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